Jawaharlal Nehru Centre for Advanced Scientific Research (JNCASR), an autonomous research institution under the Department of Science and Technology, Government of India and a Deemed to be University, invites applications from well-qualified, experienced, and motivated candidates for the position of Office Executive on contract basis. The position is located at the International Centre for Materials Science (ICMS) and Sheikh Saqr Laboratory (SSL) Coordination Office in Bangalore. The selected candidate will provide secretarial and administrative support to assist in academic, administrative, and coordination activities. The contract is initially for 6 months and may be extended based on requirement and performance review.
JNCASR Office Executive Recruitment 2026 - Overview
| Institute Name | Jawaharlal Nehru Centre for Advanced Scientific Research (JNCASR) |
| Institution Type | Autonomous Research Institution, Department of Science and Technology, Government of India; Deemed to be University |
| Location | Bangalore, Karnataka |
| Department/Centre | International Centre for Materials Science (ICMS) & Sheikh Saqr Laboratory (SSL), Coordination Office |
| Post Name | Office Executive |
| Total Vacancies | 1 Post |
| Employment Type | Contract-Based |
| Contract Duration | 6 Months (Initially), Extendable based on requirement and performance |
| Application Mode | Email (single PDF file) |
| Last Date for Application | 15-02-2026 by 5:00 PM |
| Official Website | https://www.jncasr.ac.in |
Vacancy Details
| Sl. No. | Post Name | No. of Posts | Monthly Salary | Contract Duration |
|---|---|---|---|---|
| 1 | Office Executive (On Contract) | 01 | Rs. 30,000 - 35,000/- per month | 6 Months (Extendable) |
| Total Vacancies: 1 Post | ||||
Eligibility Criteria
Office Executive (On Contract)
Essential Qualifications
- Educational Qualification: Bachelor's degree from a recognized university
- Experience: Proven work experience of at least 3 years as Office Assistant/Admin Assistant
- Work Domain: Experience in academic/administrative coordination in a research or educational institution (preferred)
Essential Skills
- Clerical Work: Routine clerical work including letter writing, document preparation, record keeping
- Logistic Support: Provision of logistic support in organizing meetings, seminars, conferences, and academic events
- File Management: File maintenance, documentation, data entry, and record organization
- Financial Support: Processing invoices, claims, and billing coordination
- MS Office Proficiency: Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office correspondence
- Organizational Skills: Strong organizational, communication, and documentation skills
- Multitasking Ability: Ability to handle multiple tasks simultaneously and work independently
- Adaptability: Willingness to perform any other work assigned by Competent Authority
Desirable Qualifications
- Experience with academic/research organizations
- Familiarity with research administration and project management
- Knowledge of office management software and systems
- Experience in guesthouse or hospitality coordination (beneficial for I-House operations)
Age Limit
- Maximum Age Limit: Below 35 years as on the last date of application (15-02-2026)
- Age Relaxation: Applicable as per Government of India norms for reserved categories (SC/ST/OBC/PwBD/ESM)
- Calculation: Age will be calculated based on Date of Birth as on 15-02-2026
Salary & Compensation
Office Executive (Contract)
- Salary Range: Rs. 30,000 - 35,000/- per month
- Determination: Exact salary will be commensurate with candidate's experience and qualifications
- Nature: Consolidated pay structure for contract position
- Benefits: No additional benefits/allowances (contract basis only)
- Frequency: Monthly remuneration
Key Responsibilities & Job Description
Primary Responsibilities
The selected candidate will assist in day-to-day administrative and coordination activities for ICMS, SSL, International House (I-House), and School of Advanced Materials (SAMat). Key responsibilities include:
1. Academic & Statutory Coordination
- Coordinate academic and statutory meetings
- Prepare meeting notices, agendas, and minutes
- Follow up on action items and decisions from meetings
- Maintain meeting records and documentation
2. Administrative & Logistical Support
- Provide administrative and logistical support for visiting faculty and students
- Organize and coordinate seminars, lectures, conferences, and academic programs
- Support PGDMS (Post Graduate Diploma in Materials Science) programs
- Assist with Annual International Winter School organization and logistics
- Handle event coordination, venue booking, catering, and material arrangements
3. Recruitment & Documentation
- Assist in recruitment-related documentation and processing
- Prepare academic reports and submissions
- Process recruitment and administrative forms
- Maintain candidate documentation and records
4. Financial & Procurement Support
- Assist in procurement processing and vendor coordination
- Coordinate billing and invoice processing
- Maintain financial records and documentation
- Follow up on payments and claims
5. Project Documentation & Research Support
- Maintain project documentation and reports related to SSL
- Organize sponsored research activity records
- File management for ongoing projects and completed projects
- Support researchers with administrative requirements
6. Guesthouse (I-House) Operations Support
- Support I-House operations, including bookings and reservations
- Assist with guesthouse billing and coordination
- Coordinate services for visiting guests and researchers
- Maintain I-House records and guest registers
7. Additional Support
- Provide secretarial and administrative assistance for SAMat (School of Advanced Materials) activities
- Assist with publication coordination and conference submissions
- Support office correspondence and communication
- General clerical work including data entry, typing, and document preparation
- Any other work assigned by Competent Authority from time to time
Important Dates
| Event | Date/Timeline |
|---|---|
| Advertisement Date | 03-02-2026 |
| Last Date for Application Submission | 15-02-2026 by 5:00 PM |
| Interview (Expected) | To be scheduled for shortlisted candidates (date to be notified) |
| Joining Date | To be notified to selected candidate |
| Contract Duration | 6 Months from joining (may be extended) |
Application Process
How to Apply
- Download Application Form: Download the application form (Annexure-II) from the official PDF notification
- Fill Application: Fill the application form completely and clearly in block letters where required
- Prepare Documents: Gather and prepare all supporting documents as required
- Create Single PDF: Compile all documents into a single PDF file in the following order:
- Filled application form (Annexure-II)
- Recent passport-size photograph (scanned)
- Detailed CV/Resume
- Educational qualification certificates (copies)
- Experience certificates (copies)
- Any other supporting documents
- Send Email: Send the single PDF file as email attachment to: [email protected]
- Subject Line: "Application for Office Executive Position - ICMS/SSL" (or use your name)
- Deadline: Send email before 15-02-2026 at 5:00 PM
Required Documents to Submit
- Completed Application Form (Annexure-II) with all fields filled accurately
- Passport-size Photograph (recent, colored, scanned/digital copy)
- Curriculum Vitae (CV) with:
- Complete personal information
- Educational background (10th onwards)
- Complete work experience with dates and organization details
- Skills and competencies
- References (if any)
- Educational Qualifications Certificates (scanned copies):
- 10th Pass Certificate/Marksheet
- 12th Pass Certificate/Marksheet
- Bachelor's Degree Certificate and Marksheet
- Any other higher qualifications
- Experience Certificates (scanned copies) from all previous employers showing:
- Name of organization
- Designation and period of employment (From - To dates)
- Job responsibilities
- Reason for leaving (if applicable)
- Additional Documents:
- Copy of valid photo ID (Aadhar, PAN, Passport, Driving License, etc.)
- Copy of address proof (electricity bill, rent agreement, etc.)
- Any relevant training/certification documents
Important Instructions
- Single PDF File: Application must be submitted as a single PDF file only
- Email Only: Applications must be sent via email to [email protected]; no other submission mode accepted
- Before Deadline: Applications received after 15-02-2026 at 5:00 PM will NOT be considered
- Complete Documentation: Applications received without supporting documents will NOT be considered
- Accuracy: Ensure all information is accurate and truthful; false information will lead to disqualification
- File Size: Keep PDF file size manageable (preferably under 5 MB) for email submission
- Email Confirmation: Await email confirmation of application receipt from JNCASR
Selection Process
Selection Stages
- Stage 1: Application Screening
- Applications will be screened for eligibility and completeness
- Incomplete or late applications will be rejected
- Eligible applications will be shortlisted based on qualifications and experience
- Stage 2: Interview
- Shortlisted candidates will be called for interview
- Interview will assess suitability, communication skills, and role-specific competencies
- Interview date and time will be notified via email to shortlisted candidates
- Stage 3: Selection & Offer
- Final selection will be made based on interview performance
- Selected candidate will be offered contract appointment
- Offer letter will be issued with joining date and contract terms
Selection Criteria
- Educational qualification and relevance to administrative work
- Years of relevant administrative/office experience
- Experience in research or educational institutions (preferred)
- MS Office proficiency and technical skills
- Communication and organizational abilities
- Interview performance and suitability for the role
- Overall candidate fit for research institution environment
Terms & Conditions of Employment
Contract Terms
- Nature: Contract-based temporary position
- Initial Duration: 6 months from date of joining
- Extension: May be extended based on organizational requirement and performance review
- Extension Terms: Extension is not guaranteed and will be at JNCASR's discretion
- Termination: Either party may terminate with appropriate notice as per contract terms
Joining & Location
- Location: JNCASR, Bangalore, Karnataka
- Department: ICMS & SSL Coordination Office
- Joining Date: As notified in offer letter
- Work Schedule: As per JNCASR office hours and institutional requirements
General Conditions
- Declaration: Candidate must declare that all information provided is correct and truthful
- Disqualification: Providing false information or suppressing material facts will lead to immediate termination without notice or reason
- Document Verification: All documents and information are subject to verification with issuing authorities
- Probation: May be subject to probation period as per JNCASR policy
- Performance Review: Periodic performance review for extension consideration
- Age Relaxation: As per Government of India norms for reserved categories
Code of Conduct
- Candidate must follow JNCASR's code of conduct and institutional policies
- Confidentiality of institutional information must be maintained
- Professional and courteous behavior expected at all times
- Compliance with institutional rules and regulations mandatory
About JNCASR
Institute Overview
Jawaharlal Nehru Centre for Advanced Scientific Research (JNCASR) is an autonomous research institution under the Department of Science and Technology, Government of India, and is recognized as a Deemed to be University. Located in Bangalore, JNCASR is dedicated to conducting cutting-edge research in materials science, biology, and physical sciences. The institution fosters innovation, collaboration, and excellence in scientific research.
International Centre for Materials Science (ICMS)
The ICMS is a research center focused on advancing knowledge and research in materials science and related fields. It hosts researchers, conducts seminars, lectures, and academic programs like PGDMS.
Sheikh Saqr Laboratory (SSL)
The SSL is a research facility dedicated to sponsored research projects and collaborative research initiatives.
Contact Information
| Institute Name | Jawaharlal Nehru Centre for Advanced Scientific Research (JNCASR) |
| Location | Bangalore, Karnataka, India |
| Department/Centre | International Centre for Materials Science (ICMS) & Sheikh Saqr Laboratory (SSL) |
| Email for Application | [email protected] |
| Official Website | https://www.jncasr.ac.in |
| Notification Reference | JNC/AO/No.04/2026 (Dated: 03-02-2026) |
Frequently Asked Questions (FAQ)
General Questions
Q: What is this recruitment for?
A: JNCASR is recruiting for 1 Office Executive position on contract basis at the ICMS and SSL Coordination Office in Bangalore. The role involves providing administrative and secretarial support to research and academic programs.
Q: How many positions are available?
A: There is 1 Office Executive position available.
Q: What is the contract duration?
A: The contract is initially for 6 months and may be extended based on organizational requirement and performance review. Extension is not guaranteed.
Q: When is the application deadline?
A: The application deadline is 15-02-2026 by 5:00 PM. Applications received after this time will not be considered.
Q: Can I submit my application in person or by post?
A: No, applications must be submitted via email only as a single PDF file to [email protected]. No other mode of submission will be accepted.
Eligibility Questions
Q: What is the qualification required?
A: Bachelor's degree from a recognized university is required. You must also have proven work experience of at least 3 years as Office Assistant or Admin Assistant.
Q: I have a Master's degree. Am I over-qualified?
A: Having a Master's degree is not a disqualification. JNCASR will consider your overall qualifications and experience for the role.
Q: What is the age limit?
A: You must be below 35 years as on 15-02-2026. Age relaxation is applicable as per Government of India norms for reserved categories (SC/ST/OBC/PwBD/ESM).
Q: I am 35 years old on the application deadline. Am I eligible?
A: The notification specifies "below 35 years," which means up to 34 years 11 months. Being exactly 35 years would make you ineligible unless you belong to a category with age relaxation.
Q: What type of experience is required?
A: Experience as Office Assistant, Admin Assistant, or in academic/administrative coordination in a research or educational institution is required. You should have at least 3 years of such experience.
Q: Is experience in a private company acceptable?
A: Yes, 3 years of office/admin assistant experience in any organization (private or public) is acceptable. However, experience in research or educational institutions is preferred.
Q: What MS Office skills are needed?
A: You should be proficient in Microsoft Word, Excel, PowerPoint, and Outlook. This includes document creation, spreadsheet work, presentations, and email management.
Salary & Benefits Questions
Q: What is the salary for this position?
A: The salary range is Rs. 30,000 - 35,000/- per month, commensurate with your experience and qualifications.
Q: How will my salary be determined within the range?
A: Your exact salary will be based on your educational qualification, work experience, and interview performance. JNCASR will determine the appropriate level within the given range.
Q: Are there additional benefits like medical insurance, PF, or leave?
A: The notification specifies only the monthly salary. As a contract position, additional benefits may be limited. You should clarify with JNCASR regarding benefits during interview or offer discussion.
Q: Will I get salary during notice period or early termination?
A: Payment terms for contract termination will be specified in the contract agreement. You should review the contract terms carefully before signing.
Application & Document Questions
Q: How should I submit my application?
A: Create a single PDF file containing all required documents (application form, CV, photograph, certificates, experience certificates) and send it via email to [email protected] before the deadline.
Q: What documents should I include in my application?
A: Include: (1) Completed application form; (2) Recent passport-size photograph; (3) Detailed CV; (4) Educational qualification certificates; (5) Experience certificates; (6) Any relevant supporting documents.
Q: Can I send documents in multiple emails or attachments?
A: No, the notification specifically states "single PDF file consisting of application form, recent CV, certificates and supporting documents." Send everything as one PDF.
Q: What is the maximum file size for the email?
A: Not specified, but keep it manageable (preferably under 5 MB) to ensure email delivery.
Q: Do I need to send original documents with the application?
A: No, send scanned copies/digital copies of certificates in the PDF. Original documents will be required for verification after selection.
Q: What should be the subject line of my email?
A: A suitable subject could be "Application for Office Executive Position - ICMS/SSL" or include your name. The notification doesn't specify, but be clear and professional.
Interview & Selection Questions
Q: Will there be a written test?
A: The notification doesn't mention a written test. Selection will be based on application screening and interview.
Q: When will interviews be conducted?
A: Interview date will be notified to shortlisted candidates via email. The notification doesn't mention specific dates.
Q: Where will the interview be held?
A: At JNCASR in Bangalore (likely at ICMS office). The exact venue will be mentioned in the interview call.
Q: Will interview be online or offline?
A: The notification doesn't specify. It's likely to be in-person at JNCASR, but contact [email protected] if you need clarification.
Q: What will be the interview format?
A: Typically will be personal interview assessing your administrative skills, experience, communication ability, and suitability for the role. Specific format will be mentioned in interview call.
Q: Will I receive travel reimbursement for the interview?
A: The notification doesn't mention travel reimbursement. You should clarify with JNCASR before the interview.
Employment & Joining Questions
Q: Is this a permanent position?
A: No, this is a contract-based temporary position for 6 months initially. It may be extended based on requirement and performance review, but extension is not guaranteed.
Q: What happens after 6 months?
A: The contract will end after 6 months unless extended by JNCASR. You will not have automatic claim for extension or permanent position.
Q: Can I apply for other positions at JNCASR during my contract?
A: Yes, you can apply for other positions. However, you should clarify with your reporting officer about institutional policies regarding internal applications.
Q: Will I receive an experience certificate after the contract ends?
A: Yes, you will receive an experience/service certificate from JNCASR at the end of your tenure, which can be used for future job applications.
Q: When will I be notified about my joining date?
A: The joining date will be mentioned in the offer letter issued after your selection.
Important Links
| Official Notification & Application Form (PDF) | Click here |
| Official Website | Click here |
| Email for Application | [email protected] |
| Careers/Recruitment Page | www.jncasr.ac.in |